Swine Validation  
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2020 Majors Overview      

Validation of all hogs must occur within the presence of the swine validation committee between November 1 and November 30, 2019.  Under no circumstances should tags be handed out.

All materials and any unpaid orders must be postmarked by December 7, 2019 to the Austin office.


VALIDATION SCHEDULING DEADLINE:  OCTOBER 15TH - make sure to email your forms to tammy@texasffa.org.  If you haven't done so already, make sure to get your form emailed to Tammy ASAP!

***IMPORTANT***  County coordinators are highly encouraged to print the order invoice immediately after placing an order and submit for payment.  This will prevent the county account from being blocked for the next ordering cycle.

Please see the chart below in the FAQ section regarding validation/tagging requirements for the 2020 Majors!

The 2020 Major Show Validation Checklist and all remaining Major Show documents have been updated.  You can find them at the bottom of this page. Please make sure you are using the current version of the forms, and that all materials are complete and included when mailing in your validation materials.

Scroll down to the bottom of this page to see the Power Point presentation covering the Structure of Livestock Validation in Texas, as presented at the 2019 VATAT Conference!***

Major Show tag orders begin September 1, 2019. Please visit http://validate.texasffa.org/ to submit your orders.

County Chairpersons Please Note:  Your county swine validation account balance must be in good standing, or you will not be able to order 2020 Major Show tags.  Please make sure all previous orders are paid prior to the September 1, 2019 opening date.

County officials will need their county password to login to the system to place orders, print forms, submit tag/ear notch corrections and complete the student tag information. If you do not know your county's login password, please contact Tammy Glascock (tammy@texasffa.org)).


The swine validation system will close December 7, 2019 for all data input. After that date, all changes to the online tag assignment system will be done through the State Swine Validation Coordinator (tammy@texasffa.org).  All forms contain instructions regarding this change.

The gilt registration paper upload system (http://validate.texasffa.org/gilt) will close on December 15, 2019 at 11:59 p.m. All registered gilt information and paper upload must be completed by the deadline. NO EXCEPTIONS!  Please note that state validation tag numbers are required in order to input required information into the data system for the registered/purebred gilts.


2020 Major Show Swine Validation Process Information

Only the Swine Validation Chairman from each county may order tags.

COST:      September    $15.00 each
                   October          $18.00 each
                   November      $18.00 each

                    ***All orders will ship 2-3 day priority mail.***

ORDERS/SHIPPING: Address on order form should be SHIPPING address, please NO PO BOX addresses - we are not able to verify delivery to PO Boxes other than received at the post office. Orders received in September will ship the second week of October. Orders received in October/November will ship by the end of the second week of November - please keep this in mind when scheduling your validation dates!

VALIDATION: All official validation and tagging should occur on or before 11:59 p.m. November 30, 2019 in the presence of the County Swine Validation Committee.  Under no circumstances should tags be handed out for offsite tagging.

 


After Validation Occurs      

REMINDER:  It is the duty of the county chair to input all swine tag assignment information into the swine validation website.  http://validate.texasffa.org/

Materials Must Be Postmarked by December 7, 2019:

Swine Tag Form (White Copy Only - yellow copy stays with county coordinator, manila is given to the exhibitor)
 - Filed in alphabetical order and secured with rubber bands please.

Hair envelopes
 - Must have Last Name, First Name (printed and signed).
 - Filed alphabetically and secured with rubber bands please.
 - Please RETURN UNUSED ENVELOPES
       - Do not pre-sign or enter any data on these envelopes, as this voids the envelope.

Signed Ethics Policies
 - signature page only
 - Filed alphabetically and secured.
 - PLEASE DO NOT STAPLE TO VALIDATION FORMS

Signed Committee Forms
 - This form is located on the swine validation website http://validate.texasffa.org.   Click on 2020 Major Show Swine Validation once you have logged in - the Committee Forms are at the bottom of the forms section.  Per the Swine Validation Guidelines, there must be a minimum of three members on the validation committee.  Any forms returned not meeting this requirement will not be accepted and must be corrected and resubmitted to complete validation.

Tag Assignment Form
 - Please include a printed copy of the tag assignment form with the rest of the validation materials. Once all exhibitor information is entered, click on 'print tag assignment listing' in the upper right corner of your screen. This form will be used as the master materials check-in list for your county.




Change of Ownership, Corrections, Replacement Tags      

Ear-Notch Corrections and Ear Tag Replacements

There are no longer forms to be completed for ear notch corrections or ear tag replacements - there is now a link in the swine validation database for the county coordinator to enter this information directly into the tag assignment listing.  Once logged in to the validation system, there is a link below the tag assignment listing for both ear notch corrections and ear tag replacements.  Simply click on the link and fill out the information directly on the screen.  Once the information is entered in the boxes, click on 'Confirm' and the corrections are entered into the system.  No signatures or forms are required!

-  If changes are made on site at a show with the FFA Representative, a fee of $10.00 cash is processed.  Replacement ear tags may be purchased at the show for $25.00 cash each.

Tag Alterations      
Any change to size, shape, form or color will void the tag---tag will be replaced at the stock show & replacement cost will be charged to the individual. No personal checks will be accepted.  Your cooperation in this process is greatly appreciated!



   
 
  Corporate Sponsors
     
  Justin Boots  
   

  Important Dates
     
2020 MAJOR SHOW DEADLINE DATES:

Tag Orders: 9/1 to 9/30/2019
Late Tag Orders: 10/1/2019 to 11/07/2019
Last Day to Order:  11/07/2019
 
Validation Scheduling Deadline: 10/15/19
Scheduled validation dates must be emailed to tammy@texasffa.org using the County Validation Date form.

Validation Deadline: 11/30/2019

All Payments/Reports/Paperwork Postmarked By: 12/07/2019

All Corrections Due: 12/07/2019

Validation System Closes:  12/07/2019

*New Rule*

San Antonio Livestock Show and Rodeo will require all Purebred gilts to be registered in the Herd Book of their Association in only the name of the junior owner on or before December 1, 2019.
*They will not accept a family-
  validated or family-registered gilt of
  any kind as a valid entry.
*Completed registration papers must
  be uploaded to the validation website
  by December 15, 2019.
*Uploads must be the original
  registration certificate. No other 
  forms will be accepted!

 
   

  Swine Validation
     
Visit the website:

 
   

  Contact
     
Tammy Glascock
(procedural and validation information)
Swine Validation Coordinator
Texas FFA Association
Cell:  940-367-6245
Email: tammy@texasffa.org

Carolee Frampton
(ordering and payment information)
Budget & Finance Coordinator
Texas FFA Association
Office: 512-480-8045
Fax: 512-476-2894
Email: cframpton@texasffa.org
 
   

     
     
 
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