Swine Validation  
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2019 State Fair News and Information      

***Purebred gilt validation instructions can be found at the bottom of this page in the document section.***

 All State Fair orders have been shipped and should be delivered by this Friday, June 14, 2019.

2019 State Fair Overview      

State Fair tag orders begin April 1, 2019. Please visit  http://validate.texasffa.org/ to submit your orders.

Please read all forms very carefully, as there have been changes.  Failure to do so could directly affect the eligibility of the exhibitor.  All changes have been highlighted in yellow.  

All State Fair orders must be paid in full prior to July 8, 2019.  Please print your invoice after submitting your order and remit payment.

County officials will need their county password to login to the system to place orders, print invoices and forms, submit tag/ear notch corrections and complete the student tag information. If you do not know your county's login password, please contact Carolee Frampton with the Texas FFA office at cframpton@texasffa.org.

 


2019 State Fair Swine Validation Ordering/Process Information      

Only the Swine Validation Chairman from each county may order tags.  Once the order has been placed, print the invoice and mail payment to the State office:

                   Texas FFA Association
                   ATTN:  2019 State Fair Swine Validation
                   614 E. 12th Street
                   Austin, Texas  78701


COST:       April      $15.00 each
                    May      $18.00 each
                    June      $18.00 each

                    ***All orders will ship 2-3 day priority mail.***

ORDERS/SHIPPING: Address on order form should be SHIPPING address, please NO PO BOX addresses - we are not able to verify delivery to PO Boxes other than received at the post office. Orders received in April will begin shipping on May 15, 2019. Orders received in May/June will ship by the end of the second week of June - please keep this in mind when scheduling your validation dates!

VALIDATION: All official validation and tagging should occur on or before 11:59pm June 30, 2019 in the presence of the County Swine Validation Committee.  Under no circumstances should tags be handed out for offsite tagging.  All hogs are required to have tags placed in their ears at the time of state validation.

After Validation Occurs      

REMINDER:  It is the duty of the county chair to input all swine tag assignment information into the swine validation website.  http://validate.texasffa.org/

Materials Must Be Postmarked by July 8, 2019:

Swine Tag Form (White Copy Only - yellow copy stays with county coordinator, manila is given to the exhibitor)
 - Filed in alphabetical order and secured with rubber bands please.

Hair envelopes
 - Must have Last Name, First Name (printed and signed).
 - Filed alphabetically and secured with rubber bands please.
 - Please RETURN UNUSED ENVELOPES
       - Do not pre-sign or enter any data on these envelopes, as this voids the envelope.

Signed Ethics Policies
 - signature page only
 - Filed alphabetically and secured.
 - PLEASE DO NOT STAPLE TO VALIDATION FORMS

Signed Committee Forms
 - This form is located on the swine validation website http://validate.texasffa.org.   Click on 2019 State Fair Swine Validation once you have logged in - the Committee Forms are at the bottom of the forms section.  Per the Swine Validation Guidelines, there must be a minimum of three members on the validation committee.  Any forms returned not meeting this requirement will not be accepted and must be corrected and resubmitted to complete validation.

Tag Assignment Form
 - Please include a printed copy of the tag assignment form with the rest of the validation materials. Once all exhibitor information is entered, click on 'print tag assignment listing' in the upper right corner of your screen. This form will be used as the master materials check-in list for your county.




Change of Ownership, Corrections, Replacement Tags      

Ear-Notch Corrections and Ear Tag Replacements

There are no longer forms to be completed for ear notch corrections or ear tag replacements - there is now a link in the swine validation database for the county coordinator to enter this information directly into the tag assignment listing.  Once logged in to the validation system, there is a link below the tag assignment listing for both ear notch corrections and ear tag replacements.  Simply click on the link and fill out the information directly on the screen.  Once the information is entered in the boxes, click on 'Confirm' and the corrections are entered into the system.  No signatures or forms are required!

-  If changes are made on site at a show with the FFA Representative, a fee of $10.00 cash is processed.  Replacement ear tags may be purchased at the show for $25.00 cash each.

Tag Alterations      
Any change to size, shape, form or color will void the tag---tag will be replaced at the stock show & replacement cost will be charged to the individual. No personal checks will be accepted.  Your cooperation in this process is greatly appreciated!


   
 
  Corporate Sponsors
     
  Kubota  
   

  Important Dates
     
2019 STATE FAIR DEADLINE DATES:

Tag Orders: 4/1 to 4/30/19
Late Tag Orders: 5/1 to 6/7/19
Last Day to Order:  6/7/19
 
Validation Scheduling Deadline: 5/15/19
Scheduled validation dates must be emailed to tammy@texasffa.org using the County Validation Date form.

Validation Deadline: 6/30/19

All Payments/Reports/Paperwork Postmarked By: 7/8/19

All Corrections Due: 7/8/19

Validation System Closes:  7/8/19
 
   

  Swine Validation
     
Visit the website:

 
   

  Contact
     
Tammy Glascock
(procedural and validation information)
Swine Validation Coordinator
Texas FFA Association
Cell:  940-367-6245
Email: tammy@texasffa.org

Carolee Frampton
(ordering and payment information)
Budget & Finance Coordinator
Texas FFA Association
Office: 512-480-8045
Fax: 512-476-2894
Email: cframpton@texasffa.org
 
   

     
     
 
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614 East 12th Street Austin, Texas 78701

Phone: (512) 480-8045
Fax: (512) 476-2894
TxFFA@TexasFFA.org
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